Register now to become an approved St Johns County Volunteer. Please make sure to include your complete FIRST, MIDDLE and LAST NAME on the application. You must be an approved volunteer in the St. Johns county system to enter the school beyond the front desk.
[click above to view application]
The St. Johns County Volunteer Application is an application for clearance to be on school campus. All parents who will attend parent-teacher conferences, student performances, lunches with their children, etc, must complete an application and be cleared to be on campus.
This includes any of the following:
Anyone wanting to come to the school grounds should apply for clearance. This includes parents, grandparents, & community members. Don't forget about relatives who may be out of town but will come to visit and want to have lunch with your child. Have them fill out the form now.
The county requires that you submit an application for an official background check conducted by the St. Johns County Sheriff’s Office and the National Sexual Offenders Database. If you do not submit this form for clearance, you may be denied admittance to the school for the protection and safety of our children.
Completing the application and submitting it for review takes less than five minutes. Once submitted, the application can take up to six weeks to be approved/cleared. For this reason, we recommend all parents and family members who anticipate wanting to participate in events on campus complete an application as early as possible.
All forms must contain your full legal name including middle name (no nicknames), address, phone, gender, birthdate, and social security number. If you do not have a middle name, please enter “NMN” in the Middle Name field in the application. If you are here on a visa and/or you do not have a social security number, please contact the St Johns County School District Volunteer Services at 904-547-3945 for further instructions.
If you have a time-sensitive situation (an upcoming field trip, school activity, etc), you may contact the Volunteer Coordinator two weeks after you have submitted your application. She will be able to give you an update at that time. Otherwise, you will know the status of your application upon arrival and check-in at the school. The average time for an application to be approved is six weeks, so please plan accordingly.
If there are any issues with your application, you will receive a phone call from school administration.
Every person arriving on campus should present a photo ID with a name that matches the name that was submitted on the Volunteer Application through the county. Approved forms of identification are government issued photo ID, Drivers License or valid passport.
If you are a legal citizen of the United States and you do not have a driver’s license, you should contact your local DMV to secure one in advance of coming to school.
Upon check in, you will be given an authorized visitor sticker that you must wear in a visible location on your person the entire time you are on campus. If you do not have a visible visitor sticker, you may be asked to return to the front office to check-in and receive one.
Your background check is active for 3 years. If you are unsure of whether or not you have a valid background check on file, please contact the Volunteer Coordinator via email to check the system prior to submitting another application.
If you have done this for another St. Johns County school within the last 3 years, you do NOT need to resubmit. If you are transferring to Palm Valley Academy from another St Johns County School, you will need to email our Volunteer Coordinator so they can add you to Palm Valley Academy. The email must include your full legal name (first, middle, last & suffix) that was used to register in the system as well as the date of birth (month/date/year). Volunteer clearance does *not* transfer between Florida counties, only within St Johns County School District.
*By completing a School Access Form you are agreeing to a criminal background check and a sexual offender check. You are also agreeing to abide by the policies and procedures of the St. Johns County School Board and its facilities while volunteering, Your personal information will be kept confidential and you are expected to keep any and all information you may see or hear while volunteering confidential. The St. Johns County School District reserves the right to restrict and/or deny a person’s volunteer privilege when deemed necessary.
If you have any additional questions, please contact our Volunteer Coordinator: