Log in
                      

ABOUT OUR ORGANIZATION

We invite you to join us as we focus on ways to better our school for everyone in it.  We are parents, working together to support our school, the principal, and teachers.  Through our meetings, events, and other activities, we create a sense of community with families and faculty.

The PVA PTO bylaws is a guideline of rules and regulations each board member is bounded to and agrees to support and abide by when making all decisions to work towards making the school year a success.  Our current bylaws can be found here.

  2022 - 2023 PTO BOARD 

Position

Name 

Email 

 President   president@pvapto.org
 President Elect  Beth Gassner presidentelect@pvapto.org
 Vice President Upper School  Heather George vpmiddleschool@pvapto.org
 Vice President Lower School  Anne Powers vpelementary@pvapto.org
 Treasurer  Aimee Moore treasurer@pvapto.org
 Correspondence Secretary  Jessica Carbee media@pvapto.org
 Recording Secretary   secretary@pvapto.org

PTO Committee Chairs

Position

 Email

 Volunteer Coordinator volunteers@pvapto.org
 Membership membership@pvapto.org
 Partners in Education partners@pvapto.org 
 Apparel apparel@pvapto.org



COMMITTEE CHAIR POSITIONS CURRENTLY FILLED

  COMMITEE CHAIR POSITIONS OPEN 
 Volunteer Coordinator Amy Stellwagon Apparel Chair  *Train with start date of April
 Partners In Education Bev Ardibili Elementary Events Co-Chair 
 CAT Art Chair Katie Berseth Elementary Events Co-Chair 
 Hospitality
 Laura Freeman Elementary Bolt Co-Chair 
 Teacher Appreciation Week Co-Chair Jessica Dareneau  Elementary Bolt Co-Chair 
 Teacher Appreciation Week Co-Chair Alli Thomas MS Bolt/Glow Run Co-Chair 
 Book Fair Co-Chair Sabra Sanchez MS Bolt/Glow Run Co-Chair 
 Book Fair Co-Chair Viviana Cardona Fundraising Chair *Train with start date of April
 Holiday Shop Chair Jodi Wojtowicz Membership Co-Chair 
   Membership Co-Chair 
   5th Grade Promotion Chair 
   8th Grade Promotion Chair 
   8th Grade Semi-Formal Chair 

Opening for Recording Secretary for PTO Board

We have an opening on our PTO Board for Recording Secretary and will be holding an election to fill the position. If you have interest in this role please send an email including a bio to elections@pvapto.org by October 21st. Voting will be held at the General PTO meeting in October. 

Recording Secretary Role Description:

Record the minutes of all General PTO Meetings, distribute them to the other board members in a timely fashion for review and approval to post. Once approved, send meeting minutes to webmaster for posting on the PTO site.

  • Read or display the minutes of the preceding meeting at each General PTO Meeting;
  • Keep records of Executive Board meetings and make sure records are available upon the request of any Member.
  • Act as custodian of PTO records, maintaining a permanent file of all minutes, agenda, reports, the charter, the by-laws and any correspondence.
  • Conduct the correspondence of the PTO as requested.
  • Perform such other duties as many be delegated to him/her by the President and/or the Executive Board.
  • Prepare and issue ballots for all membership votes when applicable.


PVA PTO Volunteer Descriptions

Membership Co-chair and Committee 

Timeframe: All Year, with the majority of the work being performed summer-October and in April for the following year. 

Timeline:

  • May of current school year: work with President and Treasurer to determine membership levels; determine incentives; order incentives in July once new budget rolls over.
  • July of current school year: have membership drive at summer social
  • August (assuming no pandemic restrictions): have membership drive at Meet the Teacher

The membership co-chairs are responsible for:

  • Planning and executing the membership incentives and drives. Part of this includes working with the President(s) to establish the membership tiers.
  • Forming a committee to assist in carrying out the duties
  • Maintaining the membership roster and database. This roster can be printed from the membership database, which is located in Wild Apricot software.
  • Working in the membership database as necessary (or delegating someone responsible for the database and working with them).
  • Determining any benefits associated with membership (e.g., additional communications, discounts, etc.
  • Work with Treasure to ensure correct membership level is recorded in the membership database to account for duplicate payments and employer match contributions.

Apparel Chair

Timeframe: All Year Long, with the majority of the work beginning in April of previous school year until after back to school meet the teacher; some work Holiday Shop in November-December.

The apparel chair is responsible for:

  • Determining what apparel and spirit items will be sold (April of previous school year).
  • Coordinating the purchase, receipt, and pricing of the apparel and spirit items in preparation for events, including Back to School, Fall Family Festival, and Spring Fun Fest.
  • Coordinating the logistics of the online store throughout the year with The Shirt Guru (usually leading up to major events so apparel can be picked up at those events) and the delivery of items to school/teacher’s mailboxes.

Bobcat Bolt Co-Chairs (Bolt and MS Glow Run) 

Timeframe: Preparation begins November and lasts until the Bobcat Bolt, which is held in February.

The Bobcat Bolt is best run with two co-chairs and an entire committee, with a possible co-chair for the Middle School Glow Run.  The chair/s are responsible for managing and staying within the event budget; coordinating with the fun run coordinators in each class.  These coordinators keep the class informed via email (content provided by the chair/s), promote class spirit for the race, data entry for donations, organizing snacks for the day of the run, and being available on Fun Run day.

The committee helps with:

  • Coordinating collection of pledges
  • Determining ways to promote class/school spirit for the race (e.g., class themes, flags, etc)
  • Selecting marketing and distributing prizes
  • Coordinate music for the event
  • Managing the fun run website
  • Managing the budget for the event

5th Grade Promotion

Timeframe: Planning for this event begins in late March.  The event is held at the end of May. 

The chair/s responsibilities include, but are not limited to:

  • Determining the event’s activities
  • Managing the budget and staying with in the allotted amount for the event
  • Organizing event logistics including ticket collection, food service, activity coverage, etc.
  • Coordinating budget and vendor paperwork with Board Oversight Contact
  • Coordinating with Correspondence Secretary to market the event
  • Coordinating with Volunteer Coordinator to get the necessary volunteers for the event

8th Grade Semi-Formal Chair; Celebration and Promotion Chair

Timeframe: Planning for the dance begins in October.  Planning for the Celebration and Promotion begins in March.  The date of the dance is TBD for Spring.  The date of the celebration and promotion is the last week of school. 

The chair/s responsibilities include, but are not limited to:

  • Determining the event’s activities
  • Managing the budget and staying with in the allotted amount for the event
  • Organizing event logistics including ticket collection, food service, activity coverage, etc.
  • Coordinating budget and vendor paperwork with Board Oversight Contact
  • Coordinating with Correspondence Secretary to market the event
  • Coordinating with Volunteer Coordinator to get the necessary volunteers for the event

Elementary Events Co-Chairs

Timeframe: Planning takes place throughout the school year. 

  • Partner with VP Elementary to plan quarterly events geared towards elementary families such as Bingo Nights, Movie Nights, Ice Cream Social, Spring Festival, etc.
  • Determine event activities.
  • Manage budget and stay within allotted budget for the event.
  • Work with the Volunteer Coordinator to ensure there are volunteers to staff the event.







Fundraising Chair 

Timeframe: Throughout the school year. 


  • Research fundraisers and plan fundraisers throughout the school year to support the PTO in achieving the fundraising goal.
  • Ensure proper notification is sent to communicate awareness of fundraisers to parents.
  • Ensures distribution of all incentive driven fundraisers is executed in a timely manner.
  • Provides initial, mid and final fundraising reports to board on all current fundraising efforts.
  • Work directly with Treasurer to ensure annual fundraising goals are achieved.
  • Work directly with other fundraising chairs (Partners in Education and Bolt) to ensure any additional assistance is met on an as needed basis.
  • Work with Admin team to form joint teacher supply list and ensure all requested supplies are included in 1st Day School Supply Boxes (starts in March/April)


Palm Valley Academy PTO

Address: 700 Bobcat Lane, Ponte Vedra, FL 32081

(904) 547-4201

To reach all board members email board@pvapto.org.

This website is being updated and maintained by the Palm Valley Academy PTO.  It is not the official website of Palm Valley Academy.  You can access the official Palm Valley Academy website via the following link: https://www-pva.stjohns.k12.fl.us




© 2022-23 PVA PTO. All Rights Reserved.

Powered by Wild Apricot Membership Software