PTO Elections Information

Nominations for the 2023-2024 PTO Board Elections are happening now.  Please email election@pvapto.org with your nomination.  Check back here in February for nominee bios.

PTO Board Positions

All Board Members

• Attend meetings.
• Attend and help with PTO functions and events.
• Represent the school and its PTO in a positive and professional manner.
• Oversee and guide their assigned committee chairs, initiatives, etc. and ensure that tasks are completed. Report to the board on the standing of all assigned committees and/or initiatives.

President

**President is not up for election the 2023-2024 school year.  The President Elect will fill this role.

Length of Term: 1 year 

• Preside at all scheduled General PTO Meetings and Executive Board meetings.
• Recruit, place, and organize all chairpersons of standing and special committees.
• Delegate appropriate duties to the elected officers.
• Exercise contract-signing authority for the Palm Valley Academy PTO.
• Serve as the official representative of the PTO at meetings outside of the organization, authorized to act on behalf of the PTO.
• Be an ex officio member of committees except the Nominating Committee.
• Coordinate the work of the officers and committees of the PTO so the objectives for the year may be accomplished.
• Perform duties required to effectively plan for, operate, delegate, measure, develop, and achieve the goals and objectives of the PTO.
• Co-sign or initial all Palm Valley Academy PTO checks with treasurer.
• Review and renew the Palm Valley Academy PTO insurance policy annually.
• Meet with the Palm Valley Academy Principal and serve as liaison between the PTO and school leader.
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President Elect

Length of Term: 1 year (May 2023 - May 2024)

*The idea is for the person in this position to move into the President position the following year.  They will spend the first year learning everything, and then serve as President the following year.

• Assist the president.

• Perform such other duties as may be delegated to him/her.

• Perform the duties of the president if the president, and co-president if applicable, is/are absent.

• Transition to the President role for the following school year (2024-2025).

Vice President of Upper School

Length of Term: 1 year (May 2023- May 2024)

• Assist the President.
• Perform the duties of the president if the co-presidents are absent.
• Oversee development and coordination of PTO activities focused on and associated with the Upper School.
• Help guide the activities and communications for the middle school. Serve as liaison to the middle school teachers.
• Oversee and guide assigned committee chairs, initiatives, etc. and ensure that tasks are completed. Report to the board on the standing of all assigned committees and/or initiatives.
• Specific committee oversight includes: Bobcat Brigade, Color Run, two upper school dances, including 8th grade dance, and 8th grade promotion activities.
• This position does not mandate nor guarantee the need to be President next year.

Vice President of Lower School

Length of Term: 1 year (May 2023- May 2024)

• Assist the president.
• Oversee development and coordination of PTO activities focused on and associated with the Lower School.
• Oversee and guide assigned committee chairs, initiatives, etc. and ensure that tasks are completed. Report to the board on the standing of all assigned committees and/or initiatives.
• Specific committee oversight includes: Bobcat Bolt,Teacher Appreciation, Book Fair, Fall Family Night, 5th Grade Celebration, and Spring Fun Fest.
• This position does not mandate nor guarantee the need to be President next year.

Treasurer

Length of Term: 2 years (July 2023 - June 2025)

• Lead the annual budget development process.
• Be responsible for the timely deposit of PTO funds.
• Be responsible for the maintenance of the books of accounts and records.
• Keep a full and accurate account of the receipts and expenditures.
• Make disbursements in accordance with the approved budget or financial expenditures:
• Make available a financial statement at all General PTO Meetings and at other times when requested by the Executive Board.
• Provided monthly reconciliation and Quickbooks reports at the Board meetings.
• File annual IRS return required for 501(c) (3) groups.
• Renew the PTO incorporation with the state.
• Strictly adhere to the guidelines and protocols that govern the St Johns County school district with respect to all aspects of the handling of funds and audits.
• Follow any specific guidelines set forth in the Palm Valley Academy PTO Standing Rules.
• Perform such other duties as may be delegated to him/her.

Corresponding Secretary

Length of Term: 1 year (May 2023- May 2024)

• Create, coordinate and execute communication plan for members which can include, but is not limited to, methods such as broadcast emails, social media, PTO newsletter, etc.
• Create, coordinate and execute communication plan for general school population which can include, but is not limited to, methods such as the school newsletter, school messenger system, school flyer distribution system, school marquee (if approved), local media, bulletin boards, social media, PTO webpage, etc.
• Oversee and guide all communication related to social media, webmaster, press parent, etc. to ensure the communication plan is executed. (NOTE: There is a separate webmaster. This position collaborates with the webmaster.)

Recording Secretary

Length of Term: 1 year (May 2023- May 2024)

• Record the minutes of all General PTO Meetings, distribute them to the other board members in a timely fashion for review and approval to post. Once approved, send meeting minutes to webmaster for posting on the PTO site.
• Keep records of Executive Board meetings and make sure records are available upon the request of any Member.
• Act as custodian of PTO records, maintaining a permanent file of all minutes, agenda, reports, the charter, the by-laws and any correspondence.
• Conduct the correspondence of the PTO as requested.
• Perform such other duties as many be delegated to him/her by the President and/or the Executive Board.