Log in
                      

PTO Board Elections

The PTO is holding elections for the upcoming 2021-2022 school year.  Learn about the candidates running for the different positions.

Come join us! Be a part of the PVA PTO Board!

Nominations are being accepted now to fill the upcoming open PTO board positions at PVA. Anyone who will have a student attending Palm Valley Academy fall of 2021 is eligible, regardless of their current semester enrollment status (e.g. those in Florida Virtual and St Johns Virtual currently are eligible if they are returning to PVA in the fall). Simply email your/your nominee's name, position(s) of interest, and contact information to election@pvapto.org. We will be announcing the first wave of nominations at the March 8th general meeting but will be taking nominations through April 12th when the elections will be held. Information on chair and committee positions will be discussed in late March, separate of this upcoming board election. Open positions and associated descriptions are listed below. The election committee is happy to answer any questions you may have. Just contact us at election@pvapto.org.

All Board Members

  • Attend meetings.
  • Attend and help with PTO functions and events.
  • Represent the school and its PTO in a positive and professional manner.
  • Oversee and guide their assigned committee chairs, initiatives, etc. and ensure that tasks are completed. Report to the board on the standing of all assigned committees and/or initiatives.

1st Year President

Length of Term:  2 years (May 2021 - May 2023)

  • Preside at all scheduled General PTO Meetings and Executive Board meetings.
  • Recruit, place, and organize all chairpersons of standing and special committees
  • Delegate appropriate duties to the elected officers.
  • Exercise contract-signing authority for the Palm Valley Academy PTO.
  • Serve as the official representative of the PTO at meetings outside of the organization, authorized to act on behalf of the PTO.
  • Be an ex officio member of committees except the Nominating Committee.
  • Coordinate the work of the officers and committees of the PTO so the objectives for the year may be accomplished.
  • Specific committee oversight includes, but is not limited to: Volunteer Coordinator, Partners in Education, Membership, Hospitality, Apparel, 1st Day of School Supplies/Folders, Bobcat Bolt, Gala.
  • Perform duties required to effectively plan for, operate, delegate, measure, develop, and achieve the goals and objectives of the PTO.
  • Co-sign or initial all Palm Valley Academy PTO checks with treasurer.
  • Work with Treasurer to review monthly reconciliation and Quickbooks reports.
  • Meet with the Palm Valley Academy Principal and serve as liaison between the PTO and school leaders.
  • If co-presidents are elected, responsibilities of section 2 will be split among co-presidents as they deem fit.
  • While you will have committee oversight responsibilities, the first year of the two-year term will be under the guidance of the 2nd year term President to allow for learning curve.

Special 2nd Year President Opening

Length of Term: 1 year (May 2021 - May 2022)

**Due to rezoning, the 2nd year President slot will be vacated for 2021-2022; and the remaining 1-year term needs to be filled.  This position is intended to be the trainer for the 2-year term open position, so extensive knowledge and experience is necessary.  This individual will be responsible for all elements listed above plus have the following qualifications:

  • Minimum of 1 year of experience in a chair, committee, or board position in the PVA PTO

Vice President of Upper School

Length of Term: 1 year (May 2021- May 2022)

  • Assist the President.
  • Perform the duties of the president if the co-presidents are absent.
  • Oversee development and coordination of PTO activities focused on and associated with the Upper School.
  • Help guide the activities and communications for the middle school. Serve as liaison to the middle school teachers.
  • Oversee and guide assigned committee chairs, initiatives, etc. and ensure that tasks are completed. Report to the board on the standing of all assigned committees and/or initiatives.
  • Specific committee oversight includes: Bobcat Brigade, Color Run, two upper school dances, including 8th grade dance, and Spring Fun Fest.
  • This position does not mandate nor guarantee the need to be President next year.

Vice President of Lower School

Length of Term: 1 year (May 2021- May 2022)

  • Assist the president.
  • Oversee development and coordination of PTO activities focused on and associated with the Lower School.
  • Oversee and guide assigned committee chairs, initiatives, etc. and ensure that tasks are completed. Report to the board on the standing of all assigned committees and/or initiatives.
  • Specific committee oversight includes: Bobcat Bolt,Teacher Appreciation, Book Fair, Fall Family Night, 5th Grade Celebration.
  • This position does not mandate nor guarantee the need to be President next year.

1st Year Treasurer

Length of Term: 2 years (July 2021 - June 2023)

  • Lead the annual budget development process.
  • Be responsible for the timely deposit of PTO funds.
  • Be responsible for the maintenance of the books of accounts and records.
  • Keep a full and accurate account of the receipts and expenditures.
  • Make disbursements in accordance with the approved budget or financial expenditures:
  • Make available a financial statement at all General PTO Meetings and at other times when requested by the Executive Board.
  • Provided monthly reconciliation and Quickbooks reports at the Board meetings.
  • File annual IRS return required for 501(c) (3) groups.
  • Renew the PTO incorporation with the state.
  • Strictly adhere to the guidelines and protocols that govern the St Johns County school district with respect to all aspects of the handling of funds and audits.
  • Follow any specific guidelines set forth in the Palm Valley Academy PTO Standing Rules.
  • Perform such other duties as may be delegated to him/her.

Special 2nd Year Treasurer Opening

Length of Term: 1 year (July 2021 - June 2022)

**The current 2nd year treasurer slot has been vacated with a year remaining in the term, so nominations are being taken to fill this final year commitment.  This individual is intended to be the trainer for the 2-year term open position and will be responsible for all of the elements listed above plus have the following qualifications:

  • Minimum of 1 year of experience in a chair, committee, or board position in the PVA PTO
  • Working knowledge of or desire to learn Quickbooks

Corresponding Secretary

Length of Term: 1 year (May 2021- May 2022)

  • Create, coordinate and execute communication plan for members which can include, but is not limited to, methods such as broadcast emails, social media, PTO newsletter, etc.
  • Create, coordinate and execute communication plan for general school population which can include, but is not limited to, methods such as the school newsletter, school messenger system, school flyer distribution system, school marquee (if approved), local media, bulletin boards, social media, PTO webpage, etc.
  • Oversee and guide all communication related to social media, webmaster, press parent, etc. to ensure the communication plan is executed. (NOTE: There is a separate webmaster. This position collaborates with the webmaster.)

Recording Secretary

Length of Term: 1 year (May 2021- May 2022)

  • Record the minutes of all General PTO Meetings, distribute them to the other board members in a timely fashion for review and approval to post. Once approved, send meeting minutes to webmaster for posting on the PTO site.
  • Keep records of Executive Board meetings and make sure records are available upon the request of any Member.
  • Act as custodian of PTO records, maintaining a permanent file of all minutes, agenda, reports, the charter, the by-laws and any correspondence.
  • Conduct the correspondence of the PTO as requested.
  • Perform such other duties as many be delegated to him/her by the President and/or the Executive Board.


Palm Valley Academy PTO

Address: 700 Bobcat Lane, Ponte Vedra, FL 32081

(904) 547-4201

This website is being updated and maintained by the Palm Valley Academy PTO.  It is not the official website of Palm Valley Academy.  You can access the official Palm Valley Academy website via the following link: https://www-pva.stjohns.k12.fl.us




© 2018-19 PVA PTO. All Rights Reserved.

Powered by Wild Apricot Membership Software